Creation of the Pre-recognition Notification

To enter the pre-recognition notification in UNIGRAZonline, please proceed as follows:

1. Log in to UNIGRAZonline
2. Click ”Recognitions/Achievement supplements“
3. On the “Operations“ menu, click on ”New recognition“
   Select the study program for which recognition is requested.
4. Type of Recognition “Pre-notification (Exchange semesters)“
5. Please ignore (do not fill in) the File Number, Dean’s Office Number and Note.
6. Educational Institution
   Selection of the foreign educational institution
7. Enter the Date of Recognition (current date)
8. Enter the planned stay abroad (“Time abroad (start)“ and „Time abroad (end)“)
9. Save
10. Cancel/Close
11. Enter the course to be recognized by clicking “0/0/0”
12. On the “Operations“ menu, click “New position” and then click “Course(s) to be recognized: add“
13. Enter the data of the course to be taken at the foreign university (course number, course title (name), course title in English (name English), course type, semester hours, ECTS credits, examination date, grade, etc.). The course title must also be entered in English. Do not fill in the field “Topic“.
14. Save and Close
15. In the position click “is/are recognised for Uni Graz course(s) add“ and select the examination node of your curriculum in the tree and then click “Select“
16. Select the corresponding course (course number) (see screenshot). Do NOT select the recognition object AXXXXX. Enter the current semester.
17. Add
18. Close
19. Save and Close
20. “Splitting“
    •  The free elective course must also be entered in the position in which the compulsory course was entered.
    •  In the position click “is/are recognised for Uni Graz course(s) add“ and select the examination node “Free Elective Courses“ (“Freie Wahlfächer”) of your curriculum in the tree and then select “Free Elective Course 1“ (“Freies Wahlfach 1“) (click “Select“)
    •  Select the corresponding course (A00.XXXXXX “Free Elective Course 1“ (“Freies Wahlfach 1”) Enter the current semester.
    •  Add
    •  Close
    •  Save and Close
21. If the course to be taken abroad is to be used as a free elective course, the course must first be entered as described in item 12.
    •  In the position click “is/are recognised for Uni Graz course(s) add“ and select the examination node “Free Elective Courses“ (“Freie Wahlfächer”) of your curriculum in the tree and then select “Free Elective Course 1“ (“Freies Wahlfach 1“) (click “Select“)
    •  Select the corresponding course (A00.XXXXXX “Free Elective Course 1“ (“Freies Wahlfach 1”) Enter the current semester.
    •  Add
    •  Close
    •  Save and Close
22. Save and Close
23. Verification of the entered data
    The entered positions can be opened and edited by clicking on Position (e.g. “1/0/0”). If you want to enter further courses, click “New position” on the “Operations” menu.
24. Confirm the entry by clicking “Confirm all positions“ in the “Operations“ menu
    A correction of the entries is no longer possible for you afterwards!
25. On the “Operations“ menu, click on “Print Request“
26. Send the list of requested recognitions and the program of the foreign university (course description, contents, etc.) to the respective expert reviewers who will check the equivalence of the positions in question.
27. Once you have received the comments and the signatures of the expert reviewers, submit the recognition print list to the Student Services Center (sowi.anerkennung(at)uni-graz.at). Then the official notification will be created and signed by the Curricula Committee Chair.

Exception: If only free elective courses are taken at the foreign university, you do not need a review by the expert reviewers. Notify the Student Services Center of your submission via email to sowi.anerkennung(at)uni-graz.at to initiate processing of your recognition request. Please include your student ID and the name of the study program. Then the official notification will be created and signed by the Curricula Committee Chair.

Please do not contact the Chair of the Curriculum Committee in person or via email with questions regarding recognitions. Please direct your questions to the Student Services Center (sowi.anerkennung(at)uni-graz.at).